Microsoft Excel has become the most essential equipment for countless employees and businesses around the globe. It is used for records analysis, economic reporting, task control, and multiple other tasks. However, like several software programs, Excel files can now and then become corrupt, leading to frustration and potential data loss. Therefore, it’s necessary to identify what MS Excel is and how you may restore documents effectively.
In this article, we will tell you about MS Excel file repair and some of the best restoration tips.
What is MS Excel?
Microsoft Excel is a powerful spreadsheet software that developed by Microsoft as a part of its Microsoft Office productivity software program suite. Excel is one of the most extensively used spreadsheet software globally and is offered for Windows and macOS operating systems. It offers users an immersive set of tools and features for developing, managing, and studying data in a tabular design.
Common Causes of Excel File Corruption
Excel file corruption may arise due to various vulnerable reasons. You need to understand that identifying the cause of the breakdown may assist you in preventing it in the future. Here, you will get to know some common reasons:
- Sudden Power Loss: If your computer or device shuts down unintentionally while an Excel file is open, it may lead to file corruption.
- Virus or Malware Infections: Malicious software has the capability to corrupt your files, making it vital to have updated antivirus protection.
- Hardware Issues: Problems with your computer’s storage device or RAM may lead to data corruption.
- Large File Sizes: Huge Excel files are more at risk of corruption, so it’s advisable to break them into smaller, more manageable files.
Now that we understand the common causes of file corruption, let’s explore various effortless file restoration tips for restoration.
Effortless Microsoft Excel File Restoration Tips
Here, you will get to know some easy and effortless file restoring tactics:
Check for a Backup Copy
As mentioned, Excel has built-in features like AutoSave, AutoRecover, and Save Versions. If your Excel file becomes corrupt, the first step is to check whether Excel has a backup copy. Here is how:
- You need to open Excel and step into File > Open.
- Click on “Browse” and navigate to the location where your corrupted file is stored.
- You need to locate documents with the extension “.Xar” or “.Xlsb,” which can be Excel backup files.
- It is apparent that you should select the backup file and click “Open” to back up your files.
If you find a backup copy, store it with a brand new name and keep operating with the restored version.
Open Excel in Safe Mode
Excel showcases trouble opening a file in its regular mode, but it might open the file successfully in Safe Mode. Here is how you can open Excel in Safe Mode:
- Firstly, you should close Excel if it is open.
- You need to press the Windows key and ‘R’ together to open the Run dialogue.
- It is demanded to type “excel /safe” (without quotes) and press Enter.
- In Excel Safe Mode, you may open the corrupted file and see if it opens without issues.
If the file opens in Safe Mode, you are free to save it under a different name, which resolves problems.
Use the Built-In File Repair Tool
Excel has a built-in file repair tool to help you recover data from a corrupted file. Here’s how to use it:
- It is obvious that you need to open Excel.
- You must click on “File” and select “Open.”
- Browse to the location of your corrupted Excel file.
- In the Open dialogue box, select the corrupted file.
- Click on the arrow next to the “Open” button and choose “Open and Repair.“
Excel will attempt to repair the file and open it if successful. After opening, you should make sure to save the file with a different name.
Use a Third-Party Excel Repair Tool
If none of the above methods work, it may be time to turn to third-party Excel repair tools. These tools are designed specifically for repairing corrupted Excel files and may have a higher success rate in recovering data. Popular third-party options include Stellar Repair for Excel, DataNumen Excel Repair, and Kernel for Excel Repair.
When using a third-party tool, you should follow the pedagogy offered by the software to restore your corrupted Excel data. You need to choose a reputable and trusted tool to ensure the safety and integrity of your data.
Restore from Backup
You have the capability to back up your Excel files using outsourced key solutions or cloud storage services to restore them when demanded or necessary. Here, you will get to know how to do it using popular cloud storage services:
- Log in to your OneDrive account.
- Navigate to the folder containing the corrupted Excel document.
- Right-click on the file and choose “Version history.”
- Choose a previous version of the file and click “Restore.”
- Log in to your Google Drive account.
- Navigate to the folder containing the corrupted Excel files.
- Right-click on the record and pick “Manage versions.”
- You need to choose a preceding version and click “Restore.”
- Log in to your Dropbox account.
- Navigate to the folder containing the corrupted Excel file.
- You should click on the file to open it.
- It is essential to click on the “Version history” button.
- You must choose a previous version and click on “Restore.”
Restoring a previous model from your backup can be a short and effective manner to recover your data better.
Excel file corruption may be an irritating experience, but with the right strategies and dedication to everyday backups, you can protect your data. In this article, we’ve explored numerous effortless record recuperation recommendations for repairing corrupt Excel documents, from checking for backup copies to the use of integrated repair tools and third-party solutions.
Remember to practice good file management habits, including everyday backups and keeping your software and antivirus protection updated. By following these tactics, you’ll be better equipped to deal with Excel file corruption and limit the impact on your work and productivity.